WHY NOW IS THE BEST TIME TO RE-EVALUATE YOUR EVENT TECHNOLOGY STACK

The event management sector employs technology stacks, just like the software sector. All the technological tools that make an event run smoothly are collectively referred to as the event tech stack. Over time, event app frequently need to consider whether their tools are appropriate for the job and whether they are within their budget, to avoid overspending and inefficient processes.



Reassessing your tech stack in mobile event app can ensure that your events get better and operate at their best year after year. This blog on the event technology stack will give you a sound understanding of the event tech stack as well as the number of tools that event planners in event ticketing may find useful to add to their stack. We believe that event planners should re-evaluate their stacks on a regular basis in order to make the most of their time and money.

WHEN SHOULD YOU RE-EVALUATE YOUR EVENT TECHNOLOGY STACK?

In recent days, event planners in event app keep an eye on the event's time and budget while planning their upcoming events. It is very important to consider, from an event planner’s point of view, "Do I have the proper tools as a planner?" What equipment is best for my budget? Typically, this type of question pops up in the mind of any planner.







Additionally, the event planner needs to be aware of any tools or equipment that would not work for their particular events. Otherwise, then they should pause and think about what they would do differently if they had to start planning an event in event matchmaking app from scratch.



We recommend that you make a "can-be-improved" note to list the elements of your event that could be made better. You can use this documentation to help you keep track of specifics so you can assess your tech stack once again following an event or before the next one.

6 TOOLS TO CONSIDER IN YOUR EVENT TECH STACK

Our team focuses on a few tools that they believe event planners frequently overlook, even though any technology used to make your event run in Conference app is considered to be part of the tech stack.

Tools for Sharing Files

So, to start our discussion in event ticketing of tech stack tools in this blog, we would like to focus more specifically on file exchange. Besides Google Drive, what else are the majority of event planners seeing online? The requirements of the General Data Protection Regulation (GDPR), specifically those pertaining to file sharing, will be seen by the majority of event planners using various event technologies.



At Eventify, we allow third-party project management programs like Basecamp, Monday, or Asana to gather various pieces of constantly changing data in one place. In this manner, the client is always handling the data directly, and the organizer is simply assisting them in moving it to the appropriate locations. Your event will be more secure if you do not have to worry about moving as much data.

Exhibitor and Vendor Relationship Management Using Maps

Another area where event planners and exhibitors must communicate extensively and spend a lot of time is - exhibitor and vendor relations. According to our experts, tools with a map-based interface can improve the reliability and effectiveness of exhibitor relationships. The expert also claims that a map-based platform that enables you to lay out your floor plan and sell those spaces directly from your floor plan works wonders.



Buyers can view their exact location on the floor plan, and by using Eventify’s interactive map feature, you can effectively manage your vendor relationships. Even though a tool of this nature cannot be used to gather registrations for an entire event, it does simplify one aspect of the event planning process and ease the burden on the event planners.



Numerous exhibitors have told our experts anecdotally that they would prefer it if event organizers could unite around a single platform. Exhibitors who participate in several events a year struggle with using various usernames and passwords and remembering which platform each event uses. Our experts at Eventify recommend collaborating with exhibitors to determine which tools they prefer.

Tools for Managing Customer Relationships

Concerns like whether attendees funnel to a customer relationship manager (CRM) are crucial, according to our experts. It is critical to know whether attendees come back to your events.



According to our experience, clients currently perform two syncs back to their CRMs. They will push their attendees back into Hubspot after they have registered for the event and indicate that they are a confirmed registrant.



If you are following up with that lead from the event, your sales team will have a head start thanks to the analytics they are connecting from your platform back to Hubspot and saying, these are the documents this attendee downloaded.



Even if it is not a sales situation, that is a great way to get to know your attendees or stakeholders. CRMs do not have to be expensive.



However, Eventify offers all of these back-and-forth processes in one platform, where you can scan the leads via check-ins, download and export them by integrating third-party CRM tools and even send customisable emails.

Event Day Communication Tools

Communication on event day is one aspect of in-person or hybrid events that our experts at Eventify find fascinating. Since we use some of the more innovative tools, like a live chat section or private social feed, one of our experts would love to know what planners are using for this. One of the most well-liked tools for managing event communication in recent years is the live chat tool. It is a reasonably affordable way to get your feet wet with 365 event engagement and offers seamless real-time communication without any pain to depend on third-party tools.







Some clients have also been using tools like Discord, as we have observed. The question that now arises is, what are the other event planners thinking about about event software? How comfortable are they using it?

Management Tools for Speakers

A tool for managing event speakers is the final component of the tech stack that we want to discuss. Too frequently, you're gathering in-session information documents almost every week. What will be discussed during your session? Would you like a list of any documents? Are there any polling questions you plan to ask?



You would not need to worry about whether the information is accurate because the speaker submitted it themselves if they could manage all of that information in one portal. The process is greatly aided by the speaker profile technology at Eventify and made much easier.



Attendees will have no trouble learning about the sessions, subjects, and insights the speaker will provide. To ensure that everyone has access to all resources, speakers can easily share their session files with attendees throughout the event with the help of event planning software. Moreover, each speaker's upcoming sessions are bookmarkable, and attendees can make notes to ensure they don't miss them.

Management Tools for Judges

One more tool, a tool for managing event judges, is provided for your consideration. The company behind the Eventex Awards, Evalato, is one of many fantastic platforms out there.



It is very easy to use, at least according to someone who has been judging those awards for many years. It is a great chance to save some time if that's another one of those categories that you've been trying to sort through and handle via email for hours on end.

FINAL NOTE

Even though there are virtually limitless event technology tools in mobile event app to include in your tech stack. The number of different event technologies that make up your tech stack will be one of the main questions we ask you. "Is it one?" Six? More than ten? It will be fascinating to learn from one another about how we can make our event management system in Conference app and budgeting better. Additionally, give the aforementioned six points a try to see how much time and money they can save for planners.



The main thing you should remember after reading this blog is to take a moment to consider how you can reduce the amount of time you spend on each task and what technology can do that for you. What conclusions can you draw? Have you got the right technology stack? Reach out to us if the response is yes and book a free demo today to experience the next-generation event technology stacks.