REVOLUTIONIZING YOUR CONFERENCE: THE BENEFITS OF AN INTEGRATED APP

Unlock the Full Potential of Your Conference with an Integrated Event App



The planning of a successful conference takes a lot of time and effort, but with the right tools, it can be made even easier. Utilizing an integrated conference app can help unlock the full potential of your conference and make it run smoother. A good integrated Mobile Event App can take care of all of the essentials, from registration and scheduling to networking and polling. With these Event App, you can make sure your conference runs smoothly and efficiently so that your attendees can have a great experience.

These apps can also help you to better understand your attendees through Event Ticketing, allowing you to tailor your conference to their needs through Event Ticketing. You can gather feedback from your attendees, measure the success of your event, and make sure that your conference reaches its full potential. With an integrated Conference App, you can ensure that your conference runs smoothly and that your attendees have the best experience possible.



What are the basic prerequisites for a successful Conference App?



Organizing a successful conference requires careful planning and preparation. It is important to consider all the necessary prerequisites for the conference to ensure a successful and enjoyable event for all participants. These prerequisites include:

• Venue: A suitable venue needs to be booked for the conference in Conference App.

• Audio-Visual Equipment: Audio-visual equipment such as projectors, screens and microphones should be arranged for the conference.

• Conference Agenda: A clear agenda outlining the topics to be discussed and the order of events should be prepared in advance.

• Refreshments: Refreshments such as snacks, coffee and tea should be arranged for the participants.

• Accommodation: Accommodation should be arranged for those attending the conference from out of town.

• Communications: Communication systems such as phones, Wi-Fi and video conferencing should be arranged in Event Matchmaking App.

• Promotion: Promotion of the conference should be done in advance to ensure a good turnout.

• Security: Security personnel should be arranged to ensure the safety of the participants.

How can one Mobile Event App help with these above requirements?



The pandemic of COVID-19 has had a major impact on modern conferences. As a result of safety measures, many conferences have had to be canceled, postponed or moved to an online format. In addition, many conferences have had to adjust their prerequisites to accommodate for the current circumstances. This includes reducing the size of conferences, providing additional safety protocols, and utilizing conference apps with features such as messaging, polls, Q&A sessions and virtual breakout rooms.

Furthermore, the use of Virtual and Hybrid formats of conferences has become more popular in order to still facilitate communication, networking and education. Along with traditional requirements, modern conferences often require the use of conference apps with features such as messaging, polls, Q&A sessions, virtual breakout rooms, and access to shared documents and presentations. Additionally they need to integrate with existing tools such as Zoom, Google Drive and Microsoft Teams and should be secure and user friendly to ensure the safety of the participants and their data.



Let us look at some of the top benefits of a conference app to create a seamless conference experience.

• For creating custom events in desired theme and branding: Custom branding services help businesses create a unique and memorable experience for their customers. This service allows businesses to limitlessly personalize their online event platform with their Own Branding elements such as logos, colors, and fonts.

The event pages, emails, and other event-related materials may be branded to create a consistent and professional look and feel. Not only this, the personalization can extend up to defining the timezone, venue details on map, specific days of event etc.

The goal of custom branding is to enhance the customer experience and help businesses stand out in a crowded marketplace.

• For managing registrations: Event apps nowadays provide extensive features to manage the event registrations. Event organizers can sell tickets online and manage user registration with ease. Attendee Check-In can be streamlined with the ability to check-in attendees both online and on-site using QR scans.

Abstract Management can be made seamless with innovative tools, and badge printing allows for effortless check-in of guests upon arrival. These features make the registration process smooth and efficient, saving time and improving the attendee experience.

• For attendee engagement: Popular event apps provide a suite of engagement features to increase attendee interaction and participation. There are advanced features like the Matchmaking feature in Event Matchmaking App which offers an all-in-one B2B matchmaking solution for attendees, helping to facilitate meaningful connections.

Chat and meeting scheduling, private social feed and community forum provide additional opportunities for attendees to connect and engage with each other, with the option for forum or group messaging on predefined topics.

The ability to create live Polls And Q&A sessions during events further enhances attendee engagement and participation. These engagement features create a dynamic and interactive event experience.

• For content management: Popular event apps provide a range of comprehensive schedule features to manage Event Tracks And Sessions. The schedule feature allows event organizers to organize and display event tracks and sessions in one place, along with their respective dates and times.

Exclusive speaker profile, news section, event guide, gallery etc can add all the plus points for an event. These features provide a centralized and organized platform for managing event schedules and information.

• For promotions of exhibitors and sponsors: Exhibitors and sponsors are essential to any successful event. Having a dedicated exhibitor and sponsor page allows all attendees to view who is exhibiting and sponsoring. Additionally, sponsors can include built in ads to increase visibility. Lead Scanning provides all in one scan and export of leads/contacts. Lastly, interactive maps can provide tappable and interactive booth and floor maps for easy navigation for attendees.

• For entertainment: Gamification is an innovative way to engage attendees and create an atmosphere of healthy competition. Custom challenges allow attendees to participate and incentivise them with certificates, gift coupons, and other Rewards. Leaderboard points provide a ranking based on the custom challenges they complete. This encourages attendees to compete in the challenges to gain points and rewards.

• For communication: Communication is a key component for success in any event. Push Notifications allow you to send instant messages to your attendees on the app, while Email Notifications can be sent for required triggers or on demand. This ensures your attendees are kept up to date on all the event details and notifications.

• For feedback: Surveys are a great way to get feedback from attendees and measure their satisfaction. Session Rating allows you to get feedback and rating from attendees regarding the sessions they attended. Some apps allow you to build your Own Surveys tailored to your event and its attendees. This provides an easy and efficient way to collect and analyze data from your attendees.

• For event performance: Analytics are an invaluable tool for understanding your event and its attendees. It can provide real-time insights on your event on multiple fronts. Attendee engagement analytics, or Sales Reports help you understand how successful your event is. With these analytics, you can make informed decisions and improve your future events.

Here are top 5 event apps and their top feature comparisons

To Conclude



An integrated conference app can help unlock the full potential of your conference by taking care of all the necessary requirements and providing features to improve attendee engagement, enhance content management, and measure event performance. This ensures that your conference runs smoothly and that your attendees have a great experience. Furthermore, the use of an integrated conference app ensures that your conference is secure and user friendly. With the right app, you can also ensure that your conference reaches its full potential and is tailored to the needs of your attendees. It can be the key to unlocking the full potential of your conference and making it a success.